Colleagues,

Last month, we shared with you a document titled Guidance on Reopening Campus, which detailed our guiding principles for reopening campus in a measured, stepwise fashion. Today we write to share the newest components of our plans for the fall semester on the Lawrence and Edwards campuses.

Our goal is to welcome back as many students as we can while continuing to prioritize the health of our community. To do this, we must continue preparing a dynamic and flexible educational experience that accounts for the realities of life during and after a pandemic. This means rethinking everything from how we design classes, to how we deliver housing and dining services, to how we accommodate extracurricular activities and events.

Undoubtedly, the fall semester will be unlike any in history. It will require flexibility, compassion and resilience. And it will require each of us to behave responsibly and in a way that benefits the entire community. If this pandemic has taught us one thing, it’s that we are all in this together.

Academic calendar

The academic calendar will change to minimize potential health hazards. Fall classes will begin as planned on August 24, and classes will conclude before Thanksgiving, at which point students are encouraged to leave campus for the semester. After Thanksgiving, there will be a study week, followed by a week of final exams conducted remotely. There will not be a Labor Day holiday or Fall Break.

Pending approval by the Kansas Board of Regents, the first day of the spring semester will change from January 19 to February 1. Stop Day and Finals Week remain unchanged. Spring Break will not occur midway through the semester as it typically does; rather, it will be added to the Winter Recess, resulting in the later-than-normal February 1 start.

Course scheduling and classroom configuration

Our goal is to maximize the in-person classroom experience to the greatest extent possible. KU is committed to ensuring the majority of students, if they choose, have the majority of their courses with in-person instruction in whole or in part. In-person scheduling will prioritize typical freshman courses, labs or courses that are most effective in-person, courses involved in the KU Core, and courses that are required to complete a degree.

To ensure flexibility and meet the specific needs of students and instructors, we will provide support this summer for faculty to design and develop fall courses so the same section can be offered in multiple formats— i.e. in-person, online and/or a hybrid approach — while ensuring that each format is a highly engaging experience for our students no matter where they may be.

To help limit the density of students in classrooms and allow for frequent cleaning, we will schedule classes from 7 a.m. to 9 p.m., Monday through Friday, though most courses will be held from 8 a.m. to 5 p.m. Saturday will be utilized as a last resort.

Additionally, we will modify time between MWF classes to 15 minutes to avoid congestion in buildings, walkways, buses and other areas. We are piloting a health monitoring app that allows each Jayhawk to check symptoms and access secured buildings based on health status on a daily basis, and we are marking each building to change traffic patterns to help de-densify campus.

Students, as we finalize the class schedule this summer, those of you who have already enrolled can expect there may be some adjustments to your fall schedules. We will reach out to you in July with more information about how your schedule may change.

Testing and contact tracing

Testing and contact tracing will be key to a thoughtful and science-based return to campus. Through our on-campus Watkins Health Services, we will be partnering with The University of Kansas Health System and LMH Health to coordinate our testing and contact tracing efforts, in conjunction with Lawrence-Douglas County Public Health and the Kansas Department of Health and Environment. This partnership will enable KU to access our partners’ medical expertise, technology and data in ways that will benefit both our campus and the broader Lawrence community. We will provide further details later this summer with guidance for how our students, staff and faculty will participate in testing activities.

On-campus housing and dining

On-campus residential facilities and dining centers will be open for the fall, and modifications will be made to promote physical distancing and other health and safety measures in each building. Most facilities will operate near capacity, with additional shared community expectations in place to prioritize the health and wellness of students who live – and staff who work – in these facilities. The move-in process will be spread over a longer period of time to reduce congestion and allow for physical distancing. More information from KU Student Housing will be shared soon with students.

Faculty and staff who are at-risk and unable to return to campus

We know some of you have underlying health conditions – such as asthma, hypertension, diabetes, chronic lung disease, or weakened immunity – that may put you at higher risk if exposed to the virus. We are ready to work with you to make reasonable accommodations. We will use the same process for COVID-19 as we use for other ADA accommodation requests. Details are available at https://humanresources.ku.edu/employee-accommodations. Please fill out your forms as soon as possible so we can ensure your work is covered appropriately. Per federal guidelines, please be prepared to provide documentation from your physician when you apply. Contact our ADA Resource Center for Equity and Accessibility at accessibility@ku.edu or 785-864-7416, and they will help you make plans. If it is the case that you are not eligible for an accommodation, we will work with you to determine what options may be available to meet your needs.

Safety is each of our responsibility

While no one can ever promise complete safety to another – this was true prior to COVID-19 and will be true after – we are so appreciative of all the people who are giving tireless effort in campus workgroups to explore options that support greater safety for our campus. In sum, it is because you – students, staff and faculty – are KU’s greatest assets that we are taking a comprehensive and coordinated approach to provide for your health and wellness when you are on campus this fall.

While we are providing for your safety, we need to also ask that each of you provide for the safety of your fellow Jayhawks, as well as for your own, when you return this fall. You can expect to be asked to: sign a social responsibility pledge and commit to the actions it describes; wear a mask when you are in a space with others who may be closer than six feet apart; and adhere to social distance guidelines according to public health guidelines. You’ll learn more about our asks of you as we get closer to the fall semester.

More information to come

Of course, all of this is subject to change based on the latest medical guidance and evolving circumstances. Again, we will continue to partner with – and rely on – each of you to help us continue to develop our plans in the weeks ahead.

Thank you for all you do on behalf of KU.

Respectfully,

Doug and Barb

Douglas A. Girod
Chancellor

Barbara A. Bichelmeyer
Provost and Executive Vice Chancellor